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How to Develop an Information Technology Plan for Your Business

As businesses become more reliant on the underlying Information Technology (I.T.) infrastructure, it’s crucial that your I.T. supports your business plan.  When developing an I.T. plan for your business it’s important to understand what I.T. capabilities your business needs.  If this is a law firm, a medical office, or a brokerage firm, it’s important to consider security.  If this a service firm that relies on communication with its customers and employees, it’s important to integrate a central messaging and collaborative software such as an Exchange and SharePoint.

server How to Develop an Information Technology Plan for Your BusinessSmall Businesses must have a solid backbone when it comes to servers, networks and switches. The correct hardware and software selection could mean the difference between a system that is fast, secure and reliable and a system that has large holes which could become a costly problems.  When picking a server or a workstation always plan ahead! As the size of the businesses increase the same server that could handle 10-15 users logged into it can all of a sudden become overloaded, slow and non-responsive when another 10 computers are added to the network.  Remember its always cheaper to buy hardware that is capable of handling future expansion than to pay double later down the road.

Although last year’s server model IS cheaper today, it might become obsolete tomorrow, as the software developers constantly push hardware to its limits.  Don’t get me wrong however; I’m in no way advocating that spending money to make sure you have the best of the best is a good idea!  You must match your I.T. needs with your business goals, it’s an overkill to buy a server meant to render Pixar movies in record times simply to run your domain controller  and email, but it’s crucial to determine what exactly you want your hardware to do and to always plan ahead! Look for the article "Picking the Right Server Hardware" for more information on what to consider when choosing server hardware.

rtr How to Develop an Information Technology Plan for Your BusinessIf your business has multiple computers, they all use email and some proprietary software, it’s always a good idea to start by developing a solid computer network inside the office.  This includes wiring all the workstation outlets with a CAT5 cable and running all the cables back into the server room where it will be connected to the switches. For these computers to have access to the internet they will either have to go through a dedicated server which will function as a DNS server and a gateway to the internet, or a router must be present on the network which will take on the responsibilities of assigning automatic IP addresses using DHCP protocol to each workstation and act as a DNS and a gateway as well. It’s also a MUST to have a hardware firewall on the network to prevent any sort of outside threats.

If running a centralized server, an office must have a domain controlled which users can log in and have a certain permissions accesses granted to them. It’s crucial to take steps to make sure each user on the server does not abuse their privileges or cause harm to the data or pose a security risk.  Before having this setup it’s a smart move to draw out the diagram of what users should have what restrictions and what groups you want to separate all the users in to aid in managing the accounts later down the road. Having a centralized server allows for managers to keep tabs on what their employees can and can’t do, as well as monitor their workstations and update company’s proprietary software from one centralized location. Instead of installing the software on each individual workstation computer and keeping up with everyone’s version numbers, it’s much easier to have the software installed centrally or to push the updates to all the workstations simultaneously.

Another critical point to think about is the backup solutions for your business. As your business grows so does the size of your archives and your everyday data, the one thing to consider when choosing a backup solution is always plan in advance.  It is much cheaper to plan ahead than to have to replace/rebuild your entire backup infrastructure to accommodate more space.  If its lefts on the server and no other place has a backup of the important company files, it could be a catastrophe the next time a power surge happens, or a hard drive breaks on the server. It’s important to have a the data backed up in more than one place, good options to consider is off site backups as well as local in the office backup server.

Once these steps are complete it’s safe to say your small business infrastructure is on the right path.  With time it will become more evident what exact hardware/software you need to run your business, but with a solid network backbone, and a powerful server  it’s a sure bet that your business is ready for growth.

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  • 203 responses to "How to Develop an Information Technology Plan for Your Business"

  • computer services Florida
    3:55 on September 28th, 2010

    Excellent post! Indeed the success of a business depends on how organized the planning is. It is right that business should look forward for their fast growth so it is better to be prepared. Having a solid network backbone and a powerful server that could be used to back-up important company files the business is surely to progress through time. Thanks for the post.

  • Web Development Services
    6:56 on September 28th, 2010

    Now a days both IT field and business some what related to each other. Thanks for sharing this excellent information with us

  • SQL
    10:47 on September 29th, 2010

    Information Technology (I.T.) infrastructure is very important for modern business, so having a plan is definitely necessary. Thanks for the post.

  • Davenport movers
    12:50 on September 29th, 2010

    It’s important to hire a qualified CIO, I think. That’s the best way to optimize your I.T. plan.

  • Computer Repair Santa Clarita
    17:13 on September 29th, 2010

    I’m always reminding my clients about how important off site backups are. Great post, you covered all the key points.

  • Free Pos
    15:01 on September 30th, 2010

    Nice post. Thanks for sharing this information with us.

  • Orange County SEO
    14:56 on October 1st, 2010

    Off site backups and having someone set up an i.t. plan for you business is a must have for any business. People reading this article will learn something that will benefit there business.

  • Store Locator Software
    17:17 on October 1st, 2010

    From my side, I’m not so sure about the importance of strict plans on information technology.

  • San Francisco DUI Attorney
    21:24 on October 1st, 2010

    Positive! Every high affiliated company needs I.T. It helps a lot in a company to become more competitive. Technology everyday evolve and to become more competitive, business heads together with I.T department must think more strategy and tactics using high tech gadgets that will help the trend of the company more secure especially with their data, because it is very confidential and relevant to them. I.T infrastrustures helps the business to grow and make their work secure, efficient and lessen human effort.

  • Blood Test
    3:28 on October 8th, 2010

    This is an excellent post. Very informative. I agree with computer services florida, indeed the success of a business lies on how appropriate and organized the business plans are. This is exactly true. In order for a business to grow rapidly, it must have good plans ahead. Thanks for sharing anyway.

  • Cable design
    3:43 on October 9th, 2010

    Marvelous topic! Thinking of business alone is useless if the provider like internet, the storage, the security and the medium used as a way of exchanging data and information are taking for granted. I strongly agree in the strong foundation of the network’s backbone is well designed and installed. When we say planning, it is always be before or ahead of given time and we must anticipate and think of many possibilities that any kind of problem will occur in the future time. Expect the worst scenario and be prepared in the best way you could have. Thanks a lot for sharing these very significant post! As a businessman, you also need to be an I.T. expert or just being aware and understand I.T. uses and capabilities.

  • Las vegas wedding venues
    22:39 on October 9th, 2010

    Yes! I totally agree with you. Businesses nowadays are more into IT. They use it for security, database, communication, etc. It is very crucial that you should hire an IT expert to configure and setup your business’ needs. A good IT infrastructure could lead your business to success. Also, as technology grows, you should also go along with the flow. Hackers are now very active in the market and it’s important that you should always update and upgrade your software and hardware to avoid your business from being compromised.

  • Real Estate
    23:51 on October 9th, 2010

    Very useful information. Definitely, genuinely great website submit which has received me considering. I by no means looked at this from the stage that you looked at it.

  • 2nd DUI California
    2:05 on October 10th, 2010

    Almost everything we do these days has something to do with technology and people, especially those whose businesses are related to technology would go bankrupt without I.T. Since this is already the trend now, everybody would want to be “in” and go with the flow. It doesn’t matter if you have a big or a small business, for as long as you have the knowledge for it to go the right way, it will surely prosper. You got almost all the important points here and this one will be very useful for people who have the plans to venture in business, in today’s world. :)

  • Buy Flowers
    3:52 on October 10th, 2010

    Nowadays every business need Information Technology to succeed. As technology evolves it is very helpful for every business to secure all their company files by providing a strong back-up. Information technology helps every business for their fast growth and progress. Good post! Thanks.

  • Shopping Paper Bags
    4:48 on October 10th, 2010

    Excellent Post. Information Technology is really growing nowadays and it really does help in making companies more competitive. Thanks for sharing this information with us. I learned a lot.

  • Php Developer India
    1:13 on October 18th, 2010

    Hey! Nice post.Thanks for sharing.Keep it up.

  • Payday Loan
    2:05 on November 10th, 2010

    Hello there..This is good post. As to the entry, it gives useful information that can be utilize by the readers especially when they are in into business. Since the advent of technology has really influenced the world today it isn’t a surprise that business aspect will be influenced of its endless advantages. This is true, proper information technology planning in a particular would be very considerable. This will run the business smoothly via technological back up. Thank you for sharing.